Drawing Tool In Microsoft Word For Mac

Microsoft office for mac

  • Looked some more, and apparently there is no freehand drawing tools in Word for Mac 2016. Otherwise, you would see a Drawing tab (which has replaced the Ink tab now in Office).
  • Create a drawing on a digital canvas with Microsoft's predesigned shapes to help communicate your meaning. Word includes a Shapes gallery with time-saving drawing elements, such as lines, arrows, circles and stars, for quick insertion. Download: (Free) 2. Download grab for mac. Skitch This app lets you capture various onscreen elements and edit.
  • In Word for the web you can see WordArt that’s already in your document, but to add more WordArt you need to open or edit the doc in the desktop version of Word. You can use the Font features on the Home tab to change the font color and size, and apply bolding, italics, or underlines to your text.
Mac

The ultimate tool for diagramming. Create easy-to-understand visuals with confidence. Choose from dozens of premade templates, starter diagrams, and stencils available in the Visio desktop and web app.

Introduction

The Drawing Toolbar consists in a Microsoft Word template document (files with extension « .dot ») displaying a special command bar to the user. With the various buttons offered, the user can then create simple mathematical figures and choose a proper layout on the page.

The Drawing Toolbar exports many commands that already exist in Microsoft Word but are most of the time not easily accessible to the average user. Other functions have also been implemented for mathematical purposes, such as creating a grid, triangles or graduated lines.

Important Note:I don't have access to an English version of Microsoft Word. Hence every word in this document may not be accurate, but the meaning should help you find the right feature. Don't hesitate to help me translate this document by telling me the right words used in Microsoft Word. Thanks in advance.

Getting started

Installation

In order to be able to use the Drawing Toolbar, you need to proceed to the following:

  1. You must allow the execution of macros. In menu Tools, then Macros, then Security, go to the second tab and make sure to check the box Trust Visual Basic Project (or something similar)
  2. You first need to install it to a special location so that it will be automatically loaded by Microsoft Word on its startup. Usually, this location is C:Documents and SettingsUserNameApplication DataMicrosoftWordStartup. To be sure, just open the template document, it should tell you where to copy it.
  3. Verify that the template is a global template. To do so, in the « Tools » menu, click on « Templates and add-ons » (or something similar, I don't have Word in English), then verify that the checkbox for the template is effectively checked.
  4. You must then restart Microsoft Word. If everything went right, you should have a new button called Drawing in the standard command bar.
Note:In case you decide to customize some features, such as changing the language, Microsoft Word will popup a window saying that the project is signed and hence the project signature will get invalidated. Just ignore this message (this message comes from the fact that the Mathematics Toolbar saves the user preference in its file directly and hence breaks the signature used when I created the document).

Built-in Microsoft Word functions

Grouping and Ungrouping

Regrouping graphical objects enables to handle them as a single entity, so that this entity can be easily positioned on the document. I remarked that only few people use the grouping functions when drawing figures, causing terrible loss of productivity when things have to get moved inside the document or between documents.

Tip:I recommend grouping the objects of a figure into a single entity once the figure is complete, this enables easy positioning on the document and a great gain in productivity.
ButtonDescription of the button
Groups selected objects into a single entity.
Ungroups the entity (needed in case you want to modify the entity).

Simple objects

Tip:When drawing an object (such as a rectangle, a triangle, etc.) while leaving the Shift key down, this forces the object to have the same height and width (hence the rectangle becomes a square). This is really useful!
ButtonDescription of the button
Draws a line 'hand-free'. When wanting to emulate a hand-free drawing, first draw it using lines, rectangles, etc, then redraw on your existing figure with this tool.
Drawing with the hand-free tool

The Hand-Free Tool is the most powerful drawing tool of Microsoft Word. It enables drawing lines, broken lines, really hand-free parts, closed and opened curves and many other things. The first step consists in the drawing of the control points of the curve.

In order to draw a straight line, you just need to click, then release the mouse. In order to draws a curve, you just need to click, then maintain the mouse button down.

In order to finish the curve, you just need to click twice at the same place (this will create an opened curve), or to click twice where you started drawing the curse (this will create a closed curve).

Standard control point. Initially all control points are of this type.
Flat control point. This control point has its half-tangent lines of same direction and same length.
Symetric control point. This control point has its half-tangent lines of same direction but not same length.
Angle control point. This point has its half-tangent lines independant one from the other.
Example of closed curve

In this example we will create a curve in four steps:

Create a triangle as a skeleton with the hand-free tool.
Click with the right mouse button on the figure and select 'Modify control points'. Click on the top left control point with the right mouse button and select 'Angle control point'.
Adjust the half-tangents (in blue).
Click on the bottom right control point with the right mouse button and select 'Angle control point' and adjust the half-tangents.
Creates an opened or closed curve with linear, curved or hand-free borders.
Creates a rectangular triangle.
Creates an arc of an ellipse (or of a circle if the 'Shift' key is down). Useful for noting angles between segments.
Creates an ellipse (or a circle if the 'Shift' key is down).

Rotational or symetrical transformations

Remark:It is not possible to rotate an object containing text areas, you hence must first rotate the figure before adding text areas.
ButtonDescription of the button
Rotates the object of a quarter to the left.
Rotates the object of a quarter to the right.
Rotates the object to as wanted. You may also change the angle by viewing the properties for the object (see the 'Size' tab).
Does a symetry with the vertical as reference.
Does a symetry with the horizontal as reference.

Positioning in the document

These tools enable to choose the position of the figure on the document.

By default, the figure is placed over the text. Because of that, many users add newlines in the document in order for the figure to not be over the text, but this is not a nice solution. One should better use the figure positioning capabilities of Microsoft Word.

ButtonDescription of the button
TextMenu enabling figure and text positioning. By default, when objects are grouped, the positioning is of the figure is over the text.
(Text Menu) Forces the text to surround the figure with some margin.
(Text Menu) Forces the text to surround the figure without any margin.
(Text Menu) Forces the text to lay before and after the figure.
(Text Menu) Forces the figure to be under the text.
(Text Menu) Forces the figure to be over the text. This is the default positioning.
(Text Menu) Forces the text to lie left and right to the figure.
(Text Menu) Forces the text to lie left only to the figure.
(Text Menu) Force the text to lie right only to the figure.
(Text Menu) Forces the text to lie where there is more space.
AlignmentMenu enabling figure positioning against other figures or the page.
(Alignment Menu) Bottom-Aligns the objects.
(Alignment Menu) Top-Aligns the objects.
(Alignment Menu) Left-Aligns the objects.
(Alignment Menu) Right-Aligns the objects.
(Alignment Menu) Horizontally-Aligns the centers of the objects.
(Alignment Menu) Vertically-Aligns the centers of the objects.
(Alignment Menu) Rearranges the objects horizontally (horizontal spacing becomes identical between objects).
(Alignment Menu) Rearranges the objects vertically (vertical spacing becomes identical between objects).
(Alignment Menu) If this button is pressed, the buttons above act with the document layout as a reference.

Other useful stuff

ButtonDescription of the button
Duplicates (clones) the currently selected object. This can also be done by pressing the 'Shift' key while dragging the object.
Shows a panel enabling enforcement of objects positioning on an invisible Microsoft Word grid. Sometimes, it is quite useful to deactivate the grid when you want to draw an object at a very specific place on the document (for example when drawing an arc).
Anchors or removes the anchor of the currently selected object. Every object has an anchor that helps Microsoft Word to determine where the object lies compared to the current paragraph. When an object becomes anchored to some piece of text, the object will move with the text, but also it is still possible to move the object on the document, however, the object will remain anchored to the text.

New functions

Adding text letters to a figure

ButtonDescription of the button
Inserts a borderless text area of 1 square cm with a letter in it.
Inserts a letter surrounded by a 1 cm diameter circle (useful to number figures).
Inserts a dot of 1 mm diameter.

Grid and graduates lines

These tools enable the creation of grids and graduated lines with many user-specified parameters.

ButtonDescription of the button
Inserts a grid.
Warning:This tool is programmed in VBA, hence the creation of the figure takes some time, so be patient.

By pressing the Grid button, a preference panel pops up enabling to modify the following parameters:

  • X Size and Y Size are expressed in squares and enable choosing the number of horizontal and vertical squares to draw
  • X Step and Y Step represent the size of the squares in centimeters (for example you can choose a square of 0.5 cm on 1 cm (hence it becomes a rectangle)
  • Dash represent the thickness of the lines
  • Half-graduation enables to draw intermediate lines with dashed lines

The following example illustrates this functionality:

Inserts a XY Axis.
Warning:This tool is programmed in VBA, hence the creation of the figure takes some time, so be patient.

By pressing the XY Axis button, a preference panel pops up enabling to modify the following parameters:

  • Xmin and Xmax are expressed in units. Xmin must be negative and Xmax positive.
  • Ymin and Ymax are expressed in units. Ymin must be negative and Ymax positive
  • X Step and Y Step represent the size of the units in centimeters (for example, the X unit can be of 0.5 cm and the Y unit can be 1 cm
  • X Factor and Y Factor are the multiplicative factors of the legend, respectively for the X and Y axis(for example, if the X factor is 1 and the Y factor is 2, then each graduation for X will be of 1 increment and of 2 increments for the Y axis)
  • Dash represents the thickness of the lines
  • Half-graduation enables to draw intermediate lines with dashed lines

The following example illustrates this functionality:

Inserts a graduated horizontal line (X Axis).
Warning:This tool is programmed in VBA, hence the creation of the figure takes some time, so be patient.

By pressing the Graduated Line button, a preference panel pops up enabling to modify the following parameters:

  • Xmin and Xmax are expressed in units. Xmin must be negative and Xmax positive.
  • X Step represents the size of the unit in centimeters (for example the unit can be of 0.5 cm)
  • X Factor is the multiplicative factor of the legend (for example, if the factor is 2.5, the legend for each unit will have a step of 2.5)
  • Dash represents the thickness of the lines
  • Half-graduation enables to draw intermediate lines with dashed lines

The following example illustrates this functionality:

Geometrical 2D and 3D figures

ButtonDescription of the button
Inserts a triangle in real size.
Inserts an arc of an ellipse (or of a circle) defined by its radiuses and its angle.
Warning:This tool is programmed in VBA, hence the creation of the figure takes some time, so be patient.

By pressing the Arc of Ellipse button, a preference panel pops up enabling to modify the following parameters:

  • Small Radius is expressed in centimeters ans represents the vertical radius of the ellipse hosting the arc
  • Great Radius is expressed in centimeters ans represents the horizontal radius of the ellipse hosting the arc
  • Angle represents the arc in degrees (for example if the angle is 90°, we get a quarter of an ellipse)
  • Dash represents the thickness of the line

The following example illustrates this functionality: the result is an arc of circle of 150° with a radius of 3 cm:

3D ObjectsInserts predefined 3D objects.

Microsoft Word For Mac Free

Many dedicated programs do only flowcharts, and although Microsoft creates another program called Visio for Windows users that's more flowchart savvy than mainstream Microsoft Office programs, there's no version of Visio available for Mac users. And it really doesn't matter too much if all you need to do is create a basic flowchart. Mainstream Office programs such as Word, Excel, and PowerPoint can create flowcharts easily, and have all abilities and options you need to create almost any type of flowchart. What's more, you don’t have to buy and learn yet another program to do something that's so simple!

Drawing Tool In Microsoft Word For Mac Free

Actually, adding a flowchart within a Microsoft Office program is as simple as adding a few shapes. We will use MicrosoftPowerPoint 2011 for Mac in this example but you could really be using Word or Excel versions of Office 2011 to do the same task.

If you already need to create a flowchart in Word, Excel, or PowerPoint, then the choice has already been made for you. Alternatively, here are some thoughts that will help you decide which of these three programs work best for your flowcharts:

  • Word is great for simple flowcharts with few shapes as long as they all fit within the page constraints of Word.
  • PowerPoint has similar slide constraints like Word's page constraints. However, for larger flowcharts, you can use PowerPoint's hyperlinking options that let you spread the same flowchart over multiple slides.
  • Excel’s large screen real estate within each workbook does make it a great home for detailed or complicated flowcharts.

Microsoft Word For Mac Student

Follow these steps to get started:

Microsoft Word Drawing Tool

  1. Let’s start with a blank, new slide that contains a slide title and nothing else, as shown in Figure 1, below. If you are using Word, just substitute the blank slide area with a blank area on your document. Excel users can similarly use an available, blank range of cells in their workbook.

  2. Figure 1: Empty slide with a title
  3. In PowerPoint or Word, access the Home tab of the Ribbon. Locate the Insert group and within this group, click the Shape button. Doing so brings up the Shape drop-down gallery, as shown in Figure 2, below.

  4. Figure 2: Shape drop-down gallery
  5. In Excel (or even Word and PowerPoint), select the Insert | Shape menu option. This brings up a Media browser window, with the Shapes tab active, as shown in Figure 3.

  6. Figure 3: Media browser
  7. There are plenty of shapes that are arranged in various categories. To create flowcharts, only two of these categories matter to you. These are the Lines and Connectors and Flowchart categories, highlighted in red and blue respectively within Figures 2 and 3, above.
  8. Let us now explore the various shapes available within these categories. First let us explore the Flowchart category. There are 28 flowchart shapes available here. Hover your cursor over any of these shapes to see a tool tip that provides you with the name/description of the hovered shape (see Figure 4, below).

  9. Figure 4: Flowchart shapes are described within the tool tips
  10. Note: Want to know more about all the flowchart shapes? Look at our Flowchart Symbols: What They Represent? page.
  11. Now, select the Terminator shape within the Flowchart shapes gallery (see Figure 5).

  12. Figure 5: Select the Terminator shape
  13. Your cursor will turn into a crosshair. Drag and draw on your slide, document, or worksheet to place an instance of the terminator shape, as shown in Figure 6, below.

  14. Figure 6: Place a Terminator shape to start your flowchart
  15. With your terminator shape still selected, start typing. We just typed “Start”. Anything you type shows up within the flowchart shape, as shown in Figure 7, below.

  16. Figure 7: Text within your flowchart shape
  17. Now add a shape to represent a decision. Choose the Decision (Diamond) shape option from the Flowchart category within the Shapes gallery (refer to Figure 4, above). Then drag and draw to place an instance of the shape on your slide (or document/sheet). Now type in some text. We just typed “Are you happy?”, as shown in Figure 8, below.

  18. Figure 8: Text that makes you happy?
  19. We now need to link the Terminator shape to the Decision shape using a connector. To do so, access the Shape drop-down gallery (see Figure 2, above) and select the second shape within the Lines and Connectors category (see Figure 9, below). This shape is a connector that has an arrowhead at one end. We need the arrowhead end of the connector to be “connected” to your Decision shape and the non-arrowhead end will emanate from the Terminator shape. We won't get into details about how connectors work in this tutorial. You can learn more about connectors in our Using Flowchart and Connector Shapes Together in Office 2011 tutorial.

  20. Figure 9: Choose a connector with an arrowhead
  21. Figure 10 shows a connector that links both our shapes. To make sure that your connector indeed “connects”, select any shape, and hit any of the arrow keys on your keyboard to nudge the shape. You will find that the connector reorients according to the new position of your moved shape.

  22. Figure 10: Shapes connected to each other
  23. Similarly, add two more shapes that connect to your existing Decision shape, as shown in Figure 11, below. We added a connected Process (rectangle) shape on the right and another connected Decision (diamond) shape at the bottom.

  24. Figure 11: More shapes added to the flowchart
  25. As you can see within Figure 11, above, there are two options emanating from the “Are you happy?” decision shape. Decision shapes typically have more than one output emanating from them so as to create a decision. In this case, the decision will be based on whether the answer to the “Are you happy?” question is Yes or No. We therefore need to identify the two emanating connectors as Yes or No to make this flowchart sequence logical. To do so, you need to place text boxes with Yes and No captions next to the relevant connectors. This process is explained in our Formatting Connectors within Flowcharts in Office 2011 tutorial.
  26. Once you add Yes and No captions to your connectors, your flowchart will look similar to the one shown in Figure 12, below.

  27. Figure 12: Flowchart with Yes and No captions
  28. Continue adding flowchart shapes and link them with connectors. Finally, you will need to add a “Stop” Terminator shape to complete your flowchart, as shown in Figure 13, below.

  29. Figure 13: Complete Flowchart
  30. Save your documents often!